Privacy Policy

Spirit Blossom Foundation, Inc. ("Spirit Blossom Foundation," "the Foundation," "we," "us," or "our") recognizes that individuals place trust in us when they provide personal information.

This Privacy Policy explains generally how we may collect, use, maintain, disclose, and protect personal information obtained through our website, communications, charitable activities, volunteer activities, donations, and related Foundation operations.

Our practices may evolve as the Foundation grows, develops new programs, uses different service providers, or becomes subject to additional legal or operational requirements.

The information we collect depends on how you interact with the Foundation. We may collect information that you voluntarily provide, including:

• Your name and contact information, such as email address, telephone number, or messaging contact information.
• Country, city, community, or general location information.
• Information submitted through contact forms, volunteer forms, program inquiries, partnership inquiries, or other website forms.
• Volunteer interests, availability, skills, experience, age-related eligibility confirmations, and other information relevant to volunteer participation.
• Donation-related information necessary to process, acknowledge, document, or administer charitable contributions.
• Communications you send to the Foundation, including questions, requests, feedback, concerns, or reports.
• Information reasonably necessary to coordinate or document Foundation-supported programs and activities.

We encourage individuals not to provide sensitive personal information that is unnecessary for the purpose of their communication with the Foundation.

We may use personal information for legitimate Foundation purposes, including to:

• Respond to questions, requests, and communications.
• Evaluate and coordinate potential volunteer participation.
• Communicate with volunteers, donors, supporters, partners, coordinators, and community contacts.
• Plan, administer, document, and evaluate charitable programs and community activities.
• Process, acknowledge, administer, and maintain appropriate records of charitable contributions.
• Maintain financial, administrative, governance, operational, and compliance records.
• Protect the Foundation, participants, beneficiaries, volunteers, children, families, donors, and Foundation resources.
• Investigate suspected misuse of Foundation resources, misconduct, safety concerns, or other incidents.
• Improve our website, communications, programs, and charitable activities.
• Comply with applicable legal, regulatory, financial, accounting, tax, reporting, or recordkeeping obligations.

Individuals who express interest in volunteering may provide information such as their name, email address, telephone or messaging contact information, location, age eligibility, interests, availability, experience, skills, and reasons for wishing to volunteer.

We may use this information to evaluate potential opportunities, determine whether an appropriate activity is available, communicate with prospective volunteers, coordinate approved activities, maintain volunteer records, and support safety, accountability, and program administration.

When you make a donation or other authorized financial contribution, information necessary to process and document the transaction may be collected by the Foundation and/or by the payment processor, financial institution, website provider, or other service provider involved in the transaction.

Payment card and financial transaction information may be transmitted directly to third-party payment processors or financial service providers. Their handling of payment information is governed by their own privacy, security, and service practices.

The Foundation may retain information reasonably necessary for donor acknowledgment, financial reporting, accounting, tax compliance, internal controls, audit support, and other legitimate charitable or legal purposes.

Spirit Blossom Foundation's charitable mission includes activities that may benefit children and families. We recognize that information involving children deserves particular care.

Our website is intended for a general audience and is not designed to solicit personal information directly from children under 13 years of age.

We do not knowingly seek to collect personal information online directly from a child under 13 without appropriate involvement or authorization from a parent, guardian, school, community organization, or other appropriate responsible adult or entity, as applicable.

Information about children, beneficiaries, and families that may arise through Foundation-supported activities should be limited to what is reasonably necessary for legitimate charitable, administrative, safety, documentation, or program purposes.

The Foundation may use photographs, videos, stories, program information, or other media to document charitable activities, communicate impact, maintain organizational records, recognize community support, and promote awareness of our mission.

We seek to handle media involving children, families, beneficiaries, volunteers, and community members respectfully and consistent with applicable Foundation policies, permissions, circumstances, and safeguarding considerations.

We may choose not to publish names, precise locations, or other identifying details where doing so could create unnecessary privacy or safety concerns.

Our website platform and other service providers may use cookies, similar technologies, server logs, device information, and analytics tools to operate the website, maintain functionality, understand website usage, protect the website, and improve visitor experience.

Depending on the technologies and settings in use, information collected automatically may include browser type, device type, general geographic information, referring pages, pages viewed, approximate visit duration, and similar technical information.

Browser settings and available website privacy controls may allow visitors to limit or manage certain cookies. Disabling certain technologies may affect website functionality.

Spirit Blossom Foundation does not seek to sell personal information as part of its charitable operations.

We may disclose or make information available when reasonably necessary to:

• Operate, administer, or support Foundation programs and charitable activities.
• Coordinate with approved volunteers, local coordinators, community contacts, partner organizations, or individuals assisting with Foundation-supported activities.
• Use website hosting, form processing, email, communications, payment processing, banking, accounting, cloud storage, technology, professional, or administrative services.
• Protect individuals, Foundation property, charitable resources, or organizational interests.
• Investigate suspected fraud, misuse of funds, misconduct, safety incidents, safeguarding concerns, or unlawful activity.
• Respond to lawful requests or comply with applicable legal, regulatory, judicial, tax, accounting, or governmental requirements.
• Obtain legal, accounting, insurance, audit, financial, technology, or other professional assistance.

When practical, we seek to limit information shared to what is reasonably relevant to the particular purpose.

Some Foundation-supported activities may take place outside the United States and may involve volunteers, coordinators, community contacts, service providers, or other participants located in other countries.

When reasonably necessary to coordinate, administer, document, safeguard, or support an international charitable activity, relevant information may be communicated, accessed, stored, or processed across national borders.

Privacy, data protection, communications, and recordkeeping requirements may differ between jurisdictions. The Foundation seeks to use reasonable care appropriate to its activities and circumstances when handling information related to international programs.

We seek to use reasonable administrative, organizational, technical, and operational measures appropriate to the nature of the information and the Foundation's activities to reduce the risk of unauthorized access, use, alteration, disclosure, or loss.

These measures may include limiting access to information, using reputable service providers, maintaining organizational records, separating financial functions where practical, using account security controls, and reviewing concerns when they are reported.

The Foundation may retain personal information for as long as reasonably necessary for the purposes for which it was collected or subsequently required for legitimate charitable, administrative, financial, governance, safeguarding, recordkeeping, audit, tax, legal, insurance, dispute resolution, or compliance purposes.

Different categories of records may be retained for different periods. We do not promise that every record can be immediately deleted upon request where the Foundation has a legitimate or legal reason to retain it.

When information is no longer reasonably needed, we may delete, destroy, anonymize, archive, or otherwise dispose of it consistent with applicable Foundation practices and requirements.

You may contact us if you would like to:

• Ask what information you previously submitted to the Foundation.
• Request correction of inaccurate information.
• Request deletion of information you previously provided.
• Ask to stop receiving non-essential Foundation communications.
• Raise a concern about how information has been handled.

We will review requests reasonably and respond as appropriate based on the information involved, our ability to verify the request, applicable law, Foundation recordkeeping obligations, safety considerations, and legitimate organizational needs.

Some information may need to be retained even after a request, including financial, donation, governance, incident, safeguarding, tax, audit, legal, or other required organizational records.

Our website may contain links to social media platforms, payment providers, partner organizations, external websites, or other third-party services.

Once you leave a Spirit Blossom Foundation-controlled website or use a third-party service, that provider's privacy, security, cookie, and information-handling practices may apply.

Spirit Blossom Foundation does not control and is not responsible for the privacy practices, content, security, availability, or operations of independent third-party websites or services.

Spirit Blossom Foundation may update this Privacy Policy from time to time as our programs, technology, service providers, legal obligations, charitable activities, or organizational practices evolve.

When we make changes, we may update the "Last Updated" date displayed at the top of this page. Material changes may also be communicated through other reasonable means when appropriate.

The version posted on this page is the current website Privacy Policy unless otherwise stated.